October 11, 2024

Maximize Your Microsoft 365 Experience 

Maximize Your Microsoft 365 Experience 

Our Tech Eagles team knows just how powerful Microsoft 365 can be for your small business. It is loaded with different tools to help boost your productivity and ability to collaborate with your team in a more streamlined and efficient way. We want to share with you all the useful options you have with your M365 business subscription: 

 

  1. Learn how you can optimize your email with Outlook. Using Focused Inbox helps you to better manage your email by separating important emails from the lesser important ones. You get easily enable this feature by going into the “View” tab in your Outlook and select the button that says “Show Focused Inbox”. Or, if you’re already in the newer version of Outlook, select “View > View Settings”. You can also create custom signatures for you and your team to include your company branding, with your name, position, and contact information to automatically be placed in the signature of all your outgoing emails. Learn how to do that here. You can also create emails rules to help you with things like moving certain emails to designated folders; this helps reduce the inbox clutter that builds so easily so you can stay organized and focused. 
  1. Using Teams can boost your collaboration efforts with your employees. Not only does it allow you to communicate individually or in group discussions, but you can organize chats by topic and project in different channels, as well as privacy and access levels by user. You can also manage notifications to keep you from getting overwhelmed with unnecessary interruptions. You can also use the tabs in the left side bar to quickly access apps and important files shared among your team. This alleviates the need to look for old emails with files because they can be streamlined into one place within Teams.  
  1. You can protect your business data using many M365 features. Setting up MFA (Multi-Factor Authentication) is a crucial step you should take to ensure the security of your accounts. Setting it up is easy, just follow these steps. For further protection on mobile devices that have access to your business M365, you can upgrade to Microsoft 365 Business Premium for a more secure standard for your team. With this subscription, you have access to InTune, a powerful tool that allows you to establish security protocols for any devices linked with your business data.  
  1. Use SharePoint for your company’s hub for documents, SOPs, forms, spreadsheets, office policies, and more! Find out more on that here. This can be built in a vast library resource for your team! 
  1. OneDrive is another powerful tool in your M365 package that gives you to access files even without an internet connection, so whether you are traveling and are offline or experience downtime in your business internet, you are covered. It also allows you and your team to work on the same document collaboratively with auto-saving options so that nothing is lost, even while multiple people have their hands on a document. Additionally, you can use the version history to easily recover previous versions of a file or restore older versions if needed. OneDrive is your go-to for sharing files securely with your team and includes features such as expiration dates and permissions for shared links.  

Further, you can take advantage of M365’s advanced features such as workflow automations with Power Automate, data analyzation with Power BI, and AI assistance with Copilot. M365 is designed with your business in mind to make your job easier and more productive.  

If you’d like to learn more about these M365 features, or you need assistance with implementing them, call our experts at Tech Eagles today 


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